It is useful for me when I have it insert large blocks of text. There is no shortcut key to remember in this instance, just the short text you want "corrected." (How you create Autocorrect entries has been discussed in other issues of WordTips. All I then have to do is select where I want the text to go and paste it. In other words, the program can "correct" the characters cj, replacing them with the longer sentence. Perform the actions that you want to include in the macro. Click on Options from the bottom-left corner. Click Close to begin recording the macro. To assign a custom keyboard shortcut to a command or item in Word, use these steps: Open Microsoft Word. Under 'Press new shortcut key:', type the key sequence that you want, and then click Assign. Not knowing the right keyboard shortcut means that, instead of quickly typing the relevant key combination, you need to (i) lift your hand from the keyboard, (ii) reach for the mouse in order to do what you want, and (iii) return to the keyboard. Under 'Commands:', click the macro that you are recording.
How to assign hotkey for comonly used text series#
All you need to do is come up with a non-ambiguous series of keystrokes, such as cj, and then have Word replace that text with something else. To assign the macro to a keyboard shortcut: Click Keyboard. Perhaps the easiest alternative, however, is to create an AutoCorrect entry for your text. The macro could then be assigned to a shortcut key and would be replayed (again typing the text) anytime you invoke the shortcut key.
You could, of course, record a macro of you typing the desired text. There are other options besides using AutoText, however. In the Modify Building Block dialog box, type a new name for the entry, and then. Click the name of the building block that you want to rename, and then click Edit Properties. If you know the name of the building block, click Name to sort by name. Right-click in the gallery pane, and on the shortcut menu, click Organize and Delete.
Select the Assign button to apply the settings, then close the Customize Keyboard window.Press OK to close out the Word Options window. Enter the text or command in the box and press Add. To use this key combo for all future documents, leave Normal.dotm selected in the Save changes in box.To apply the key combo to only this document, choose it in the drop-down box. If you want to have a special shortcut key for a particular AutoText entry, you can follow these steps: First set the hotkey to use, the qualifier keys are left or right Win, Ctrl+Alt, Alt-Gr, Ctrl, Alt, R-Ctrl, or the mouse buttons. Word expands the mnemonic to its longer form. Once you create the AutoText entry, you can type the mnemonic for the entry and press F3. Brendan knows about AutoText, but he can't see a way to assign a shortcut like Ctrl+J to a particular AutoText entry.Īctually, AutoText includes sort of a built-in shortcut key. This would mean every time he hits Ctrl+J it would paste that sentence. Brendan would like to know if there is a way to assign a shortcut of my choosing, say Ctrl+J, to a sentence.
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